HOW TO SUBMIT YOUR ENTRY

All National Newspaper Award entries for photography and editorial cartooning must be submitted online this year. Prints and tearsheets will not be accepted for this year’s entries.

TO ENSURE A TROUBLE FREE ENTRY PROCESS PLEASE TAKE SOME TIME TO ORGANIZE YOURSELF AND YOUR ENTRIES (SEE BELOW) BEFORE STARTING.

Registration

1. Go to the registration page by clicking the Register Now link from the How to Register page
2. Click the New Photographer/Cartoonist/Editor Please Sign Up Here link and complete the registration form by adding the information to each field carefully.
3. Click SUBMIT when done.
4. Your account needs to be approved by the NNA administrator but is active immediately pending final approval.

Preparing your entries

Take a little time to get everything ready. Collect the pieces for each entry; a JPEG of the image or cartoon; proof of publication in a daily newspaper as a PDF or JPEG file for all photo categories entries and optionally, a letter from an editor supporting the nomination.

Editorial Cartoon entries do not have to submit proof of publication for each cartoon but must include the publication date and publication name for each of the five cartoons.  Place this information in the “Entry Description” field on the submission form or in a letter uploaded at the same time as the cartoons.

1. Create a folder for each category you will enter in an easy to find location on your computer
2. Prepare each picture or cartoon to be entered in RGB JPEG format, not less than 2048 pixels on the longest side and NOT LARGER than 3072 pixels. Compress the JPEG file so that the file size is not more than 1.5 megabytes.
3. Using File/File Info in Photoshop, enter the photographer/artist’s full name in the Byline/Author field and a short caption for the picture/cartoon in the File Info/Caption field, (with who, what , where and when, the photographer or artist’s name and the newspaper or news service name in the caption).
4. Name each file being uploaded as part of an entry in the following way: The author’s three initials followed by the category code, the entry number (1 or 2 for photography and 1 to 5 for Ed Cartoons) and the three letter extension (jpg, pdf, txt or doc) that denotes the type of file.
5. For the photo tear sheets you need to add the word proof and for the support letter add the word letter.
Examples: rpznf1.jpg – for the first picture entry in the News Feature Category;  rpznf1proof.jpg – the proof of publication; rpznf1letter.doc - editor’s letter of support

Use these category codes in the file name as indicated above:
SN - spot news NF - news feature S - sports F - feature EC - editorial cartoon
Example for Editorial Cartoon entry:  rpzec1.jpg, rpzec2.jpg, rpzec3 etc. and rpzecletter.doc  (where rpz is my initials, ec is the category)

Editorial Cartoonists Please Note:
Starting this year (2009), cartoonists must submit five cartoons in a single entry. Editorial cartoonist are required to include the publication and publication date for each cartoon in the covering letter that is uploaded at the same time as the five cartoons. Proof of publication tear sheets are not required for this category.

6. Store these pictures in the appropriate folder where you can easily find them during the submission process.
7. One person at your newspaper or news service can submit all entries or each author can submit his/her own work. The naming convention requires that the photographer or cartoonist’s initials are used if someone else is submitting them.
8. You are now ready to go to www.nna-ccj.ca to submit your entries.

Submitting Entries

1. Click the Submit your entries link on the home page and sign in using your new UserID and Password
2. Click the Submission link on the menu bar
3. Select one of the five categories ( you can click Submission again to select another category any time or to submit more entries)
4. Select Upload New Entry
5. Browse to the folder where your pictures or cartoons are and select the image file to be submitted, the tearsheet file (for photos) and the editors letter file (optional).
6. Cut and paste the picture caption in the Description field (optional as long as there is a full caption embedded in the JPEG File Info caption field).
7. After double checking to ensure you have all the correct files click the SUBMIT button. The system will NOTaccept an entry that does not have a Proof of Publication file in either JPEG or PDF format attached.
8. The files will be uploaded and you will be ready to submit your next entry.

To submit your NNA entries now
CLICK HERE